ATTENTION! After you have read the Election & Campaign Rules you will find the Nomination Form at the bottom of this page.
ELECTION AND CAMPAIGN RULES
Six Executive Board Offices - 2020
1. Constitution and Bylaws
The nomination and election of five Executive Board Officers elected in accordance with Articles 8, 9, 10, 11, and 13 will be conducted in accordance with the Postal Police Officers Association (PPOA) Constitution dated April 20, 2005; and the Labor-Management Reporting and Disclosure Act of 1959, as amended.
2. Term of Office
The Officers elected will serve a three-year term which will begin with the installation of Officers on September 1, 2020 and end on August 31, 2023.
3. Eligibility to Hold Office
As provided in Article V of the Postal Police Officers Association Constitution, all candidates for elective offices shall be members in good standing as of May 1, 2020. A member in good standing is defined as any Postal Police Officer who remains current in the dues requirement, as specified in the Constitution, and otherwise satisfies the requirements of the PPOA.
4. Nomination Notice
A nomination notice will be posted on union bulletin boards at all work sites and the union website (www.ppoa.us) and mailed to all members by Election Chair Eric Freeman.
5. Nomination Period
Nominations for the offices of President, 1st Vice President, 2nd Vice President, Secretary-Treasurer, Sgt.-At-Arms, and Grievance Secretary will be accepted from members in good standing that are:
POSTMARKED by midnight, Wednesday June 3, 2020:
Nominations must be made in writing and must be received by Election Chair Eric Freeman at P.O. Box 90311, Washington, DC 20090-0311 or emailed to: firstname.lastname@example.org.
In order to nominate candidates, a member must be in good standing as specified in Rule #3 above. It is the nominators’ responsibility to confirm receipt of nomination form if not contacted by Eric Freeman. Nominations can be made by any member. Self-nominations are also acceptable.
6. Nomination Acceptances
Nominees will be notified that they have been nominated for national office. Nominees must officially accept or decline nominations via email by Wednesday, June 17, 2020. Nominees are required to contact the Election Chair at by midnight, June 17, 2020.
7. Candidate Eligibility Determinations
The Election Committee will review dues records to determine the eligibility of all nominees. Eligible nominees will be notified of their eligibility and asked how they wish their names to appear on the ballot. Ineligible nominees will be advised of the reason(s) they are not eligible to run for office.
8. Inspection of the Membership List
Each candidate may inspect (not copy) the union membership list once within 30 days prior to the start of the voting period. The membership list will be available for inspection at the office of the Secretary-Treasurer at a time and date to be arranged from June 17, 2020 to July 10, 2020. Any candidate who wishes to inspect the list should contact Secretary-Treasurer, Eric Freeman. Any Inspection to the list must be done with another Executive Board member present in addition to the Secretary/Treasurer.
9. Distribution of Campaign Literature
Any candidate wishing a copy of the Union membership Postal mailing list must submit a written request with a Postal Money Order for ($25) twenty-five dollars, made payable to the Postal Police Officers Association mailed priority mail to the Election Chairperson, Eric Freeman, at the address listed above in section #5. Request must not be postmarked earlier than June 17, 2020.
10. Campaign Restrictions
Federal law prohibits the use of any union or employer funds to promote the candidacy of any person in a union officer election. This prohibition applies to cash, facilities, equipment, vehicles, office supplies, etc. of the PPOA and any other union, and of employers whether or not they employ PPOA members. Union officers and employees may not campaign on time paid for by the union.
All members are restricted from posting campaign materials on union bulletin boards (both online and physical). Candidates will be restricted from posting any messages on any union sponsored or controlled bulletin boards or websites during the campaign and election periods. Exceptions will be made for current office holders posting business related items only (no opinion or campaign related messages will be allowed from the candidates). If there are any questions about suitable postings, a member or candidate should contact any member of the election committee.
Federal law also provides that candidates must be treated equally regarding the opportunity to campaign and that all members may support the candidates of their choice without being subject to penalty, discipline or reprisal of any kind.
11. Voter Eligibility
As provided in Article V of the PPOA Constitution, any member who has paid dues through the pay period (12) will be eligible to vote in this election.
A secret mail ballot will be sent to the last known address of each PPOA member on or before Friday, July 17, 2020.
13. Election Period
All members will be required to use the secret mail ballot and follow all balloting instructions included with the ballot during the ballot acceptance/election period:
Date: Monday July 20th through midnight, Friday August 21, 2020.
Candidates are entitled to have observers present at the tally of the ballots. Observers must be members of the PPOA. Candidates should submit the names of their observers in writing to the Election Chairperson, Eric Freeman prior to the tally of ballots.
15. Tally of Ballots
A representative from a third-party lawyer will count the ballots on or about Friday, August 28, 2020 (to allow for ballots mailed on the last day or replacement ballots to arrive) beginning at approximately 12:15 PM in Washington, DC.
The candidate who receives the highest number of votes cast for each Area office will be declared elected. Any tie votes will be re-balloted (secret mail ballot).
16. Election Results
The election results will be posted on the union website (www.ppoa.us) and at all work sites after the tally is completed.
17. Election Records
The PPOA Secretary-Treasurer is responsible for maintaining all nomination and election records for at least one year after the election, as required by federal law.
18. Questions and Problems
Candidates and members with questions about the nomination or election procedures should contact a member of the Election Committee.
Election Committee Members
Chairperson – Eric Freeman email@example.com
Member – Frank Albergo firstname.lastname@example.org
Member – Edna Sepulveda
Member – Nevell Harper email@example.com
Member – Garrett Loveless
The above rules are not all inclusive. Additional election rules or changes to existing rules or clarifications of either may be issued by the PPOA Election Committee as needed during the nomination and election period without prior notice.
Issued by the PPOA Election Committee Dated: Friday May 15, 2020
Notice: If you have any questions please contact